Delaware County Business Administrator
The Business Administrator oversees all fiscal and all budgetary functions for Job and Family Services. This position is responsible for administering all procurement and contractual quotes as required. The position is responsible for all contract preparation and monitoring. In addition, a Business Administrator will supervise assigned employees including supervisory personnel and/or all employees assigned to perform the support functions under the direction of the Business Administrator.
Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or related field and a minimum of four (4) years of administrative/management experience. Also requires three years’ experience in a position involving fiscal, budgeting responsibilities, public relations, accounting, and two (2) years of supervisory experience. Must meet and maintain qualifications for driving on county business as a continued condition of employment. All required licenses and certificates must be maintained as a condition of continued employment.
Essential Job Functions:
Oversees administering, developing, planning, coordinating and managing the agency's fiscal control programs and activities; participates in long-range planning for the agency; participates in the development of the annual budget; prepares the budget and appropriations for all funds utilized by the agency; monitors allocations; administers department budget; plans, develops, implements, monitors and evaluates programs; oversees the development, interpretation and implementation of policies and procedures; ensures compliance with state and federal guidelines;
Coordinates quality assurance activities; oversees the coordination of agency services and activities, system wide; Plans, directs and coordinates fiscal control activities for the agency; develops and monitors fiscal policy and procedures; oversees purchasing and inventory functions; oversees the preparation and maintenance of fiscal records and reports; prepares complex financial and statistical reports, as required; presents all fiscal records for a audits and reviews; manages agency cash to ensure timely reimbursements and sufficient cash-on-hand; ensures the coordination and communication of fiscal information between agency units and departments; agency payroll and agency voucher/bills;
Participates in recruiting efforts for the fiscal department; interviews candidates and recommends hiring, promotion, transfer, and disciplinary actions; assists in addressing grievances as necessary; assigns work; trains employees; evaluates employee performance; reviews employee time sheets, authorizes overtime and approves leave requests; ensures effective communication of information to employees;
Oversees the accounting functions of the agency's personnel services and activities; ensures compliance with bargaining unit contracts and civil services laws and rules;
Coordinates the Random Moment Sampling (RMS) activities; represents the agency as requested; maintains and increases knowledge and skills through attendance at trainings and staff meetings;
Demonstrates regular and predictable attendance;
Maintains required licensures and certification, if any;
Attends various training sessions, video conferences, committees and workshops;
Performs typing, word processing, and related computer operations;
Works overtime and outside of typical work schedule/business hours as required;